EBVI staff members are responsible for making their own travel arrangements to and from the British Virgin Islands. A $600 voucher will be provided to each staff member to cover the cost of airfare.
All staff members should plan on arriving no later than December 8, but are encouraged to arrive a few days early to help set up the race. Accommodations at Prospect Reef Resorts will be provided for the time you are working. When arranging your travel, plan to leave BVI after the race on December 15 or 16.
If you are planning on arriving PRIOR to December 8, please arrange your travel directly to and from Tortola-Beef Island Airport (EIS). Those who are traveling to the BVI ON Dec. 8 should plan their travel into Cyril E. King Airport - St. Thomas USVI. From there, racers, volunteers and staff will be boarding ferries that will deliver them to Tortola, and will then be shuttled to the Prospect Reef Resort. All will return to St. Thomas on December 15 in the same manner.
You may contact American Airlines to receive the available EBVI group discount, but be aware that other airlines may offer less expensive fares. To check EBVI's group discounted fares with American follow the below steps:
Flights to Tortola-Beef Island Airport
PRIOR to Saturday, December 8, 2001
- Call American Airlines at 800-433-1790.
- Mention authorization code A90N1DH.
- This gives you a 5% discount off applicable - which essentially means a 5% discount on the lowest current published fares. This is not a great deal so we ask and encourage you to seek the best prices available... thank you for this extra effort.
For arrivals to Cyril E. King Airport in St. Thomas
ON Saturday, December 8, 2001
- Call American Airlines at 800-433-1790.
- Reference our group authorization number, A55D1AO.
- Important: Make sure they quote you the lowest published fare for the trip prior to discounting the 5%.
IMPORTANT
Once you have purchased your ticket, please advise Dawn Taylor-Mann at OARimage@aol.com of your itinerary as we will need to reserve rooms for the dates of your arrival ASAP. This information is also necessary for scheduling the ferry shuttles.
If you seek reimbursement prior to arriving in Tortola, purchase your ticket then submit an invoice to the attention of Russ Antonacci at rantonacci@peak.com. Please place in the subject line "EBVI Staff Travel Reimbursement" and attach an invoice with the amount of the ticket. We selected the $600 amount because we have been purchasing round-trip tickets to Tortola recently for as little as $385 to $450 and felt that it would more than cover your costs. On your invoice, please include your name and address so a check can be mailed to you.
Remember these important facts when making your arrangements:
- American Airlines will honor the lowest published rate if the rate is lower than the zone fare listed below.
- Fares may not be combined with any other special promotion or offer
- Voluntary changes to the ticket are permitted with an applicable change fee.
- Once ticket is issued name change is not allowed
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From Zone:
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|
|
1
|
2
|
3
|
4
|
5
|
6
|
8
|
9
|
10
|
FB Code
|
|
Mid Week
|
605
|
613
|
692
|
761
|
885
|
863
|
1037
|
1266
|
1266
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QKFCX01
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Week
end
|
647
|
656
|
735
|
804
|
928
|
906
|
1085
|
1314
|
1314
|
QKFCW01
|
(Zone 7 not referenced in this grid.)
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Zone
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Locations
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1
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AL, FL, GA, NC, SC, TN
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|
2
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CT, DC, DE, MA, MD, ME, NH, NJ, NY, PA, RI, VA, VT, WV, NS, ON, PQ
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|
3
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IA, IL, IN, KS, KY, MI, MN, MO, NE, OH, SD, WI
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|
4
|
AR, LA, MS, OK, TX
|
|
5
|
AZ, CO, ID, MT, NM, NV, WY, UT
|
|
6
|
CA, OR, WA, AB, BC
|
|
8
|
AK
|
|
9
|
HNL
|
|
10
|
OGG
|
|
We also recommend looking at online discount sites as well. Here our a few that might recommend:
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|
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If you should have any questions or comments, please do not hesitate to call (212) 402-6034 or email Jennifer Brooks, our Team Relations Coordinator, at jbrooks@peak.com.
